Leading Department

Laboratory and Asset Management Office - Future Experiment Center

Summarize

Zhejiang University of Commerce and Industry has achieved overall coordination and maintenance of over 4,000 teaching PCs through the LISS system. It has solved the problem of ambiguous resource usage by using precise data statistics, and achieved a dual breakthrough in cost reduction and efficiency improvement as well as standardized management of experimental teaching through cross-departmental scheduling collaboration and computer access authentication and record keeping.

Project Background

Zhejiang University of Commerce and Industry has over 4,000 teaching PCs across the campus. Previously, the computer rooms were managed separately by various secondary colleges, resulting in prominent problems such as fragmented resource allocation and low operation and maintenance efficiency. Each secondary college independently applied for computer room upgrades every year, but there was a lack of real data to support the actual usage intensity of the equipment and the teaching support effectiveness, leading to both duplicate purchases and idle resources. There was also redundancy in management personnel, but insufficient cross-departmental collaboration, resulting in high overall operation and maintenance costs and low efficiency.

To overcome this predicament, the university established the "Future Experiment Center," integrating the personnel of the Liberal Arts Experiment Center of the Academic Affairs Office, the Laboratory Construction Section of the Laboratory and Asset Management Office, and the Computing Center of the Digital Office to coordinate and promote the reform of experimental teaching management across the university. At the same time, the university faces the pain point of a complex scheduling process—public experimental courses are scheduled by the Academic Affairs Office, while unplanned exams and competitions are scheduled independently by the Liberal Arts Experiment Center. The centralized scheduling workload is enormous, and an efficient digital management tool is urgently needed to break down data barriers and simplify operational processes.

User needs

• 1. Coordinate computer room operation and maintenance to reduce costs and increase efficiency: Integrate the scattered computer room resources of secondary colleges, reduce redundant computer procurement, grasp the actual usage of equipment through accurate data, improve the human-machine efficiency ratio, and reduce the overall operation and maintenance costs.

• 2. Accurately calculate resource utilization: Eliminate interference from invalid scenarios such as sporadic power-on and idle power-on, and accurately reflect the laboratory occupancy rate and terminal utilization rate, providing a scientific basis for computer room updates and resource allocation.

• 3. Standardize computer lab access management: Enable student access authentication to achieve real-name login and usage tracking, ensuring the security and traceability of computer lab usage.

• 4. Simplify cross-departmental scheduling process: Connect with school accounts and timetable information to provide intuitive and convenient scheduling operations, covering various scheduling needs such as public experiments, unplanned exams and competitions, and reducing the burden of centralized scheduling at the end of the semester for administrators.

Solution

Based on the school's core needs, Ouyi Cloud deployed the LISS system for it, building an integrated solution encompassing "unified operation and maintenance + data statistics + authentication management + scheduling collaboration":

• 1. Unified operation and maintenance of terminals across the entire campus: LISS client is deployed on 4,000+ teaching PC desktops across the campus, bringing the scattered computer rooms of secondary colleges into a unified management platform, breaking down departmental barriers to achieve centralized operation and maintenance, and reducing redundant equipment and duplicate investment.

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  2. Precise Resource Utilization Statistics: Utilizing LISS's proprietary statistical model, the system employs three rules—"judging the required class hours," "calculating the effective usage time of terminals," and "filtering low usage days"—to filter out invalid scenarios such as sporadic use and idle periods without operation. This provides accurate data on laboratory occupancy and terminal utilization, offering a reliable basis for resource optimization.

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  3. Computer lab authentication and usage tracking: Enable LISS login function, connect to the school account system to realize real-name authentication for students to access computers, and automatically record information such as computer lab access and usage time to ensure that computer lab usage is traceable and auditable.

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  4. Cross-departmental scheduling collaboration: Deeply integrates with school accounts and timetable data, providing an intuitive and convenient scheduling interface. It supports scheduling of various types of courses, such as public experimental courses and unplanned exams and competitions, and realizes unified management of cross-departmental scheduling data, significantly reducing the workload of administrators in scheduling at the end of the semester.

Customer Value

• 1. Significant results in cost reduction and efficiency improvement: Through overall coordinated operation and maintenance, the costs of redundant computer procurement and decentralized management are reduced. LISS accurate data statistics avoid blindly updating the data center, significantly improving the human-machine efficiency ratio and achieving the resource optimization goal of "low input and high output".

• 2. Data-driven decision-making science: It accurately reflects the usage status of laboratories and terminals, completely solves statistical problems such as "ready to use upon startup" and "misjudgment of sporadic usage", provides quantitative basis for data center updates and resource allocation, and eliminates ineffective investment.

• 3. Controllable and standardized computer lab management: Real-name authentication and usage tracking functions enable full traceability of computer lab usage, ensuring the safety and standardization of experimental teaching and examination/competition scenarios.

• 4. Significantly reduced scheduling burden: By connecting with the school's existing data system, cross-departmental scheduling operations are simplified, minimizing the workload of centralized semester scheduling and improving management efficiency.

• 5. Support cross-departmental collaborative operation: Adapt to the cross-departmental functional positioning of the future experimental center, connect the entire process of operation and maintenance, scheduling, and data statistics, realize seamless connection of multi-departmental collaborative management, and help upgrade the experimental teaching management system.